PRIVACY NOTICE


Effective date: [insert date]
Safit Event Agency (“SAFIT”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Notice explains how we collect, use, store and protect personal data when you visit our website, contact us through our website forms, or otherwise communicate with us in connection with our event planning and production services.
1. Who We Are
The website is operated by:
Individual Entrepreneur Epro M.V.
Trading as SAFIT Event Agency
Taxpayer Identification Number (TIN): 773126886869
Email: Safitevent@gmail.com
For the purposes of applicable data protection legislation, SAFIT acts as the controller of personal data collected through this website, except where otherwise stated.
2. What Personal Data We Collect
When you contact us through a website form, we may collect information such as:
  • your name;
  • email address;
  • telephone number;
  • company or organisation name, where applicable;
  • details of your event or enquiry;
  • any other information you voluntarily provide in your message.
Please do not provide sensitive personal information through the website unless it is specifically requested and necessary for the provision of our services.
3. How We Collect Your Personal Data
We may collect personal data when you:
  • submit an enquiry or contact form on our website;
  • contact us by email;
  • communicate with us regarding a potential or existing event;
  • otherwise voluntarily provide information to us.
We may also collect limited technical information automatically when you use the website, such as information relating to your device, browser and website usage, where this is permitted by applicable law and our Cookie Policy.
4. Why We Use Your Personal Data
We use personal data primarily to:
  • respond to your enquiries and requests;
  • communicate with you regarding a potential event or project;
  • understand your requirements and prepare proposals or estimates;
  • provide and manage our event planning and production services;
  • communicate with you during the delivery of agreed services;
  • comply with applicable legal and regulatory obligations;
  • protect our legitimate business interests and the security of our website and services.
We do not sell your personal data.
5. Legal Basis for Processing
Where applicable data protection legislation requires a lawful basis for processing, we rely on the basis appropriate to the relevant purpose.
Depending on the circumstances, this may include:
  • taking steps at your request before entering into a contract, for example when responding to an enquiry or preparing a proposal;
  • performance of a contract, where you become our client;
  • legitimate interests, where processing is necessary for the operation and protection of our business and does not override your rights and interests;
  • consent, where consent is required by applicable law;
  • compliance with a legal obligation, where processing is necessary to comply with applicable law.
Where consent is used as the legal basis, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.
6. How We Share Personal Data
We may disclose personal data where reasonably necessary for the purposes described in this Privacy Notice.
This may include sharing information with:
  • service providers and technical partners who support the operation of our website;
  • website hosting, form-processing, email and communication providers;
  • professional advisers, where necessary;
  • contractors or production partners involved in delivering an event, where such disclosure is necessary for the project;
  • public authorities or other parties where disclosure is required by law.
Where third-party service providers process personal data on our behalf, we seek to ensure that appropriate contractual and organisational safeguards are in place.
7. International Transfers
SAFIT may work with clients, contractors and service providers located in different countries.
Where personal data is transferred to or accessed from another country, we will take the measures required by applicable data protection legislation.
Where the UK GDPR applies to a transfer of personal data outside the United Kingdom, we will use an appropriate lawful transfer mechanism and safeguards where required.
8. How Long We Keep Personal Data
We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including:
  • responding to and managing enquiries;
  • negotiating and performing contracts;
  • maintaining appropriate business and financial records;
  • complying with legal obligations;
  • establishing, exercising or defending legal claims.
The exact retention period may vary depending on the nature of the information and the applicable legal requirements.
When personal data is no longer required, we will take reasonable steps to securely delete or anonymise it.
9. Data Security
We take reasonable technical and organisational measures designed to protect personal data against unauthorised access, disclosure, alteration, loss or destruction.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
10. Your Rights
Depending on your location and the laws that apply to the processing of your personal data, you may have rights including:
  • the right to know how your personal data is being used;
  • the right to request access to your personal data;
  • the right to request correction of inaccurate or incomplete data;
  • the right to request deletion of your personal data in certain circumstances;
  • the right to request restriction of processing in certain circumstances;
  • the right to object to certain processing;
  • the right to data portability, where applicable;
  • the right to withdraw consent where processing is based on consent.
To exercise your rights, please contact us at:
Safitevent@gmail.com
We may need to verify your identity before responding to certain requests.
11. Complaints
If you have concerns about how we process your personal data, we encourage you to contact us first so that we can try to resolve the issue.
Where applicable, you may also have the right to lodge a complaint with the data protection supervisory authority in the country where you live, work or believe that your data protection rights have been infringed.
For individuals in the United Kingdom, the relevant supervisory authority is the Information Commissioner's Office (ICO).
12. Cookies and Similar Technologies
Our website may use cookies and similar technologies for purposes such as website functionality, security, analytics and improving the user experience.
Where applicable law requires consent for non-essential cookies, we will request your consent before using them.
Further information is provided in our Cookie Policy.
13. Third-Party Websites
Our website may contain links to third-party websites or services.
We are not responsible for the privacy practices, content or security of third-party websites. We recommend reviewing their privacy notices before providing them with personal information.
14. Changes to This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our services, website functionality, legal requirements or data processing practices.
The latest version will be published on this page with the relevant effective date.
15. Contact Us
If you have any questions about this Privacy Notice or the way we process personal data, please contact us:
SAFIT Event Agency
Individual Entrepreneur Epro M.V.
Email: Safitevent@gmail.com
Last updated: [insert date]
© SAFIT Event Agency. All rights reserved.